Exhibitor Registration Form - Edmonton International Beerfest

Vendor Booth Information

Food and beverage items must be sold in sample size only.
- Beer – 4 ounces
- Wine – 2 ounces
- Spirits – .5 ounces
Booth fees cover both days of the festival.
No space will be held without a completed contract, deposit or full payment, and insurance. Full payment is required by February 22, 2023. A late charge of $100 will be applied for any late fees or late insurance. No vendor will be allowed on site until full payment and insurance is received.

Beverage Procurement (Deadline March 5, 2023)

More information coming soon. An email will be sent to all registered exhibitors with instructions regarding liquor orders.
Alberta Brewers are able to bring their own product (in Kegs Only) on the day of the show, and must be indicate their intent to do so on the exhibitor registration. A refrigerated truck will be onsite to keep kegs cold.

Booth Setup & Equipment

Standard Table (1), Pipe & Draping will be supplied to each booth. Order forms will be sent after you are confirmed in the show.
On-site electricity can be booked through ShowTech. Order forms will be sent to you after you are confirmed into the show. If you plan on putting up a tent in your exhibitor space, it is recommended that you arrange for power & lighting.
Any show display requirements can be rented from Good Key Service, the official supplier to BeerFest. Order forms will be sent after you are confirmed in the show.

Concessions

All Alberta Health Service requirements are the responsibility of the exhibitor, and that forms cannot be handed in past the due date as per AHS direction. An inspector will be onsite 1 hour prior to the event time to certify that you are in compliance.
https://www.albertahealthservices.ca/assets/wf/eph/wf-eh-special-events-temporary-food-establishment-vendor-package.pdf

Ticket Collection & Rebate Exhibitors must retain all of the tickets exchanged for samples through the duration of the show. These will be weighed at the end of the evening on Saturday and recorded with your staff signatures. You will receive the equivalent of approximately $0.25/sample ticket. Please allow 6-8 weeks for your rebate cheque to be processed. The number of sample tickets you will accept for each sample is at the discretion of the exhibitor, however typically it is between 2-4 sample tickets (with each having a value of $0.50) Booth Setup Exhibitors that are creative in their marketing and displays will always receive higher traffic. On average these exhibitors will see twice as much volume as their counterparts.

Booth must be clean, professional, and in good structural condition.
If using a tent, it is highly recommended that you order power and lighting
All vendors’ product must be contained within their purchased space
If you are poring from a keg, please be sure to keep all lines completely clear of the aisle
Consider how you will store your sample tickets until the end of the event. These are your responsibility to collect until such time as they are weighed by BeerFest staff at the conclusion of the event
Exhibitors are responsible for bringing their own sampling cups. Samples are in the following sizes:
- Beer – 4 ounces
- Wine – 2 ounces
- Spirits – .5 ounces

All exhibitors will receive:

Five exhibitor badges (additional badges may be obtained with the permission of the BeerFest organizers)
Five complimentary admission tickets by contacting Edmonton’s International Beerfest coordinators
One 8’ Table (If you require more please order through good key)
Two bags for collecting BeerFest tickets & weight recording form

Vendor Booth Information Review*

I have reviewed the above vendor booth information

Show Regulations All booths must be taken down and removed Saturday night at the completion of the event.

Alcohol is sold in sample sizes of no more than:
- Beer – 4 ounces
- Wine – 2 ounces
- Spirits – .5 ounces
Absolutely no over-serving of alcohol will be tolerated
Free sampling of alcohol is not permitted
Serving prior to and/or after festival hours of operation will not be permitted
All Alberta Health Services Regulations must be adhered to
Apart from vendor beer and wine bottles, which must be served in plastic sampling cups by the vendor, no glassware is permitted anywhere on site. Festival Organizers will provide the official festival beer sampling cups.
All recyclable bottles and cans should be donated to our volunteer partner, who will be onsite to collect
Vendors may not share vendor space without the consent of the organizers
Vendors are not permitted to sample alcoholic beverages while working
Only approved food vendors may provide or serve food
A minimum of one staff member must be present in each booth, at all times
All vendors must maintain their booths in a respectable order
Vendor booths must be fully operational for the full hours the show is open
Ice will be available for purchase from our volunteer partner. This will be recorded through the duration of the event, and deducted from your rebate cheque.

Takedown and Moveout All booths must be taken down and removed Saturday night at the completion of the event.

Insurance Vendors must submit a certificate of insurance, showing Liability insurance with a minimum coverage of $1,000,000. Loud City Sound Inc. must be named as an additional insured. Address: #239, 10072 Jasper Avenue, Edmonton, Alberta, T5J 1V8.

Event Policy Review*

I have reviewed and agree to abide by all event policies as laid out above.

Registering Organization*

Please enter the legal name for the organization that will be billed for the exhibitor space.

Brewery/Brand*

Please enter the name of the Brewery/Brand that is being registered, formatted as you would like it to appear in print/online.

Registration Contact

In most cases, this will be you; the person completing this form. This is the person we will contact about all registration related matters.

Registrant Name*

First Last

Registrant Phone*

Registrant Email*

Enter Email Confirm Email

Onsite Contact

If different than the Registration Contact Person, please provide the details for the main onsite contact for this exhibitor space. This may be changed or updated at a later date.

Onsite Contact is same as Registration Contact

Contact Person is the same

Onsite Contact Name

First Last

Onsite Contact Phone

Onsite Contact Email

Enter Email Confirm Email

Billing Details

This information will be used for invoicing and rebate cheques. If you need to make changes to your billing details at a later date, please contact info@loudcity.ca

Billing Contact is same as Registration Contact

Billing Contact is the same

Billing Contact Name

First Last

Billing Contact Phone

Billing Contact Email

Enter Email Confirm Email

Billing Address*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Cheque Mailing Address

Same as Billing Address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

Cheques Payable To*

Cheque Attention To

First Last

Brewery/Brand Identity

Please provide the details of the Brewery/Brand you are registering for. This information will be utilized in the marketing of the Edmonton International Beerfest. If you need to make changes after applying, please contact us immediately.

Website

Facebook Page

When viewing the page, under the profile icon and name you should find the page handle in the format @EdmontonBeerFest

Twitter Handle

Instagram Handle

Location

If your Brewery/Brand has a main location, please indicate it here. You may indicate only a country if you prefer.

City State / Province / Region Country

Logo Upload

File Specifications:
- Full Colour and/or Monochromatic (Black)
- EPS/Vector format preferred
- EPS files must be in a zip folder
- High Quality PNG or JPG also accepted

Drop files here or

Accepted file types: jpg, png, pdf, eps, tiff, tif, zip, Max. file size: 2 MB.

Short Description (200 Characters)

Give us a quick description about this Brewery/Brand in 200 characters or less. This will be used on our website and tasting guide.

Booth Specifications

How Do you want to Pay?

Credit Card Payments you will be contracted for payment within 48 hours.

Credit Card
Cheque

Exhibitor Type*

Booth Pricing is per 10′ x 10′ lot space. Additional 10′ x 10′ lot spaces are $480/lot. *Note added booths in the "Quantity Section"

Craft Brewer, Non Profit, Artisan (10x10, $580/lot)
Sampling Booth (10x10, $785/lot)
Not Sampling Booth (10x10, $785)
Concession (20x30, $1200)
Additional Booth (20x10, $480)

Quantity of Booth Lots*

How many spaces would you like to register for this Brewery/Brand?

ie. For a 20x20 Beverage Booth, enter a quantity of 2.

Please enter a number from 1 to 8.

Will you be bringing your own kegs?

Yes
No

Are you interested in additional advertising opportunities in the Beer Guide?

If yes, we will contact you with a rate sheet separately from this order.

Yes, please send me more information
Not at this time

Are you able to provide branded merchandise for Beer Gods and/or as Door Prizes in exchange for additional media & marketing recognition?

Yes, please send me more information
Not at this time

Additional Notes/Requests

Name

This field is for validation purposes and should be left unchanged.